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Document Management Software Products & Companies
TokOpen
www.tokairo.com
www.tokopen.com
www.tokairousa.com
TokOpen is the leading advanced document management software system that goes beyond the normal capture and storage of documents. Centrally manage the flow of your documents throughout your company, while also maintaining constant document as well as user security by controlling who can see which documents and permissions.
Linking TokOpen with existing systems provides staff with immediate on line access while the company continues to maintain central control over these documents.
The portfolio of TokOpen products enables users to:
• capture and index different types of documents
• centrally manage document storage, security, and user permissions
• link documents and folders with existing systems
• provide secure access to folders and documents from existing
systems and web browsers
• manage the flow of documents between staff, departments and
other companies
TokOpen lies at the centre of your company document management system providing the central management and document security.
TokOpen includes as standard the frequently used document management functions. TokOpen modules are also available to support the more specialist functions.
When purchasing TokOpen you join the support and maintenance program. The annual price you pay is directly linked to the number of TokOpen users and you will receive the latest software when new versions of the TokOpen products you are using are released. You will also get telephone support.
Benefits
• Central control of all your documents
• Quickly search for and find documents
• Security
• Auditing
• Disaster recovery
• Business process improvement
• Reduce costs
• Easy to use
• Easy to administer
• Continue using existing applications
• Links to your existing software
• File the same document in more than in one place
• Create different versions of the same document
TokOpen Sorting Office
Sorting Office removes the paper chase and protects documents immediately they are received using a mixture of scanners and copiers. Let Sorting Office manage the transfer of these documents to other staff anywhere in the organisation for indexing, between departments, even between remote offices.
Sorting Office reduces manual indexing by obtaining index information already keyed into other systems. It uses the fast and accurate DOKuStar family of OCR and ICR engines from OcÈ to automatically identify and index documents. Sorting Office reads bar codes, check boxes (OMR), machine print (OCR), even handwriting (ICR) directly from the scanned documents to reduce the need for manual indexing.
